Just In Time (JIT) Fulfillment with Wineshipping (Beta)

Note that this feature is in Beta and not yet available to all wineries.

In this Article

Who is a good fit for JIT & How Does It Work?

Overview of the Beta Process

You're in the Beta: How to Get Started

Creating Labels for Individual Orders

Creating Labels in Bulk

FAQ

Overview of How the Beta Process Works

1. Client is added to Beta program.
   1. Wineshipping manually creates account for Beta client.
   2. Commerce7 adds credentials to backend and syncs products to Wineshipping.
   3. There is nothing for the Beta participant to do!
2. 8.5" x 11" labels can be created for one-off individual orders or in bulk.
3. Order is sent to WS.
4. Wine Shipping JIT truck picks up the package on a weekly basis.
5. Tracking information is sent back to Commerce7.
6. Client is billed from Commerce7.

You're in the Beta: How to Get Started

Accept the Terms & Conditions and begin using JIT:

1. In Commerce7, go to Store > Orders.
2. In the banner at the top, click the Get Started button.
   
3. Agree to the Terms and Conditions and Continue. That's it! You can now start using JIT.
   
   

How to Use Just In Time Fulfillment (JIT)

Creating a Label for an Individual Order

1. Click into the Order you'd like to ship.
2. Click the More Actions button.
3. Choose Create Wine Shipping JIT Label button.
   
   
   
4. In the modal, click the Continue button. (Remember that only one label will be generated per order).
   
5. Confirm that the correct rates are being applied from Wineshipping. (Rates are calculated based on order weight, shipping method and the Wineshipping zone that corresponds to the delivery address). Click the View Rates link in the modal for if you're not sure. (Note that only one label can be generated per order).
6.  Click the Buy & Create 1 Label button.
   
7. You will be presented with a PDF of the label.
8. Print and affix to the package.
   
9. If you need to access the label at any time, go back to the Order > click the More Options button > Create Wine Shipping JIT Label link.
10. Click the View Existing Label button and you'll once again be presented with the printable PDF.
     

Creating Labels in Bulk

1. Go to the Orders tab and filter for the orders you'd like to fulfill.
2. Click on the Actions button.
3. Choose Create Wineshipping JIT Label link.
   
4. In the modal, click the Continue button. (Remember that only one label will be generated per order).
   
5. Confirm that the correct rates are being applied from Wineshipping. (Rates are calculated based on order weight, shipping method and the Wineshipping zone that corresponds to the delivery address). Click the View Rates link in the modal for if you're not sure.
6.  Click the Buy & Create xQty Labels button.
   
7. You will be emailed when the label generation is complete. Feel free to close the modal.
   
8. Click on the link in the email which will take you to the Bulk Actions area.
   
   1. In the top right, click the Download button and print your labels.
      
   2. If any orders failed to create a label, you’ll see the errors and corresponding orders at the bottom of this page.
      

FAQ

1. What kind of labels do I need to use?
   Integrated Label Form
   8-1/2" x 11" Label
   Center 7-1/2" x 5-1/8"
   Where to purchase: Amazon (small quantities) or Quality Forms (by the case).
2. We are already Wineshipping customers. Can we participate in the Beta? 
   No. Currently, only those who are not current Wineshipping customers can participate.
3. We were not contacted to be a part of the Beta, but can we request to be?
   If you are not currently a Wineshipping customer, if you self-fulfill - and if you are located in Napa, Sonoma Counties, CA Central Coast or the Willamette Valley region in OR, then you may be a good candidate! Please contact support@commerce7.com to request participation.
4. What is the cutoff time for order submission prior to scheduled pickup?
   Orders must be in the 'Open Orders' status by 2:00 PM the day before your scheduled pickup.
   1. Please note: The exact package count is not required by the cutoff time. If a few additional packages are included after your initial order submission but before the scheduled pickup, that’s perfectly acceptable. The main purpose of the cutoff is to help Wineshipping efficiently allocate transportation resources, ensuring timely and reliable pickups for your winery.
5. How quickly are orders picked up after being submitted through JIT?
   Orders must be in the 'Open Orders' status by 2:00 PM the day before your scheduled pickup.
   
   Here's an example:
   1. If you would like your order picked up on Tuesday, November 4th, the order must:
      1. Be in 'Open Orders' status by Monday, November 3rd at 2:00 PM, and
      2. Have a Requested Ship Date (RSD) of November 4th.
   2. What happens next: 
      1. Your order will typically ship out on November 4th or November 5th,
         depending on volume and timing.
      2. If the order is temperature-regulated, it will be bundled and shipped on
         Friday, November 7th.
6. Can additional order pickups be scheduled?
   1. You can schedule additional order pickups, however, a minimum of 15 packages is required for secondary pickups.
   2. To schedule additional order pickups, you must email your request to logistics.requests@wineshipping.zohodesk.com and include: 
      1. Requested pick-up date 
      2. Specify number of packages and pallet count when requesting pickup by the pallet.
      3. Please note: If the Wineshipping driver arrives and the orders are not ready, a transportation fee may be charged.
7. Are there specific labeling guidelines I need to follow?
   1. You must use Wineshipping-approved label paper for all JIT labels.
   2. Using unapproved paper or materials may result in poor print quality,
      scanning issues, or delays in processing.
   3. Labels can be purchased from the following sources:
      1. In small quantities from Amazon
      2. By the case from Quality Forms
   4. Be sure to place labels in a highly visible and easily scannable area on each package. Avoid placing labels over box seams, wrapping them around corners or edges, or placing them inside envelopes attached to or packed within the box.
8. Can I create a JIT label for an order with more than 2 packages?
   At this time, JIT labels can only be generated from the Admin Panel for a single shipment package per order (for example, 12 standard bottles or one large format bottle).
9. Can an ice pack be added to an order utilizing JIT?
   Since the boxes are pre-packaged at your winery, an ice pack cannot be added to the shipment using JIT.
10. I have a question about my shipment that's already been picked up by Wineshipping. How do I contact Wineshipping?
    Reach out to Service@wineshipping.com, and they will be happy to assist you.